Navigation Access Permissions & Menu Structure

Note

Reviewed in April 2026.

This page describes the standard navigation structure in time cockpit when APP_DefaultPermissions is enabled. It shows which roles typically work with which menu areas and maps common menu items to their verified deeplinks.

Note

This documentation applies when the APP_DefaultPermissions feature flag is enabled. For accounts created after December 10, 2025, default permissions are enabled automatically. Existing accounts can request activation via support@timecockpit.com.

Note

Deeplinks in this page are based on the production navigation configuration exported on February 9, 2026. Entity-based navigation commands use /app/lists/entity/APP_*, direct list commands use /app/lists/APP_*List, and form commands use /app/forms/entity/APP_*.

Time cockpit's navigation follows three levels:

  1. Module: Top-level navigation item such as Timesheet, Management, or User
  2. Section: Grouping within a module such as Billing
  3. Command: Menu item that opens a list or form

Role-Based Access Summary

Roles Overview

Role Primary Focus Key Responsibilities
AccountAdmin Account Management User accounts, roles, billing, account settings
BaseDataAdmin Master Data Customers, projects, tasks, global settings, import definitions
BillingAdmin Invoicing & Revenue Invoices, articles, units, companies, project billing
HumanResourcesAdmin HR & Employee Data User details, absences, working time, vacation entitlements
ProjectController Project Oversight Read access to all timesheets, invoices, and project data
ProjectManager Project Execution Manage assigned projects, view project-related timesheets, update tasks
DepartmentLead Team Management Approve absences, review department time tracking data
NotificationManager System Notifications Manage and send application notifications
User Time Tracking Personal timesheets, absences, and related self-service functions

Verified Navigation Mapping

Navigation Path Navigation Target Deeplink URL
Timesheet -> Timesheets APP_Timesheet https://web.timecockpit.com/app/lists/entity/APP_Timesheet
Management -> Customers APP_Customer https://web.timecockpit.com/app/lists/entity/APP_Customer
Management -> Projects APP_Project https://web.timecockpit.com/app/lists/entity/APP_Project
Management -> Tasks APP_Task https://web.timecockpit.com/app/lists/entity/APP_Task
Management -> Billing -> Invoices APP_Invoice https://web.timecockpit.com/app/lists/entity/APP_Invoice
Management -> Billing -> Unbilled Timesheets APP_UnbilledTimesheetsList https://web.timecockpit.com/app/lists/APP_UnbilledTimesheetsList
Management -> Billing -> Budgetary Control of Projects APP_BudgetaryControlOfProjectsList https://web.timecockpit.com/app/lists/APP_BudgetaryControlOfProjectsList
Management -> Billing -> Budgetary Control of Tasks APP_BudgetaryControlOfTasksList https://web.timecockpit.com/app/lists/APP_BudgetaryControlOfTasksList
Management -> Billing -> Articles APP_Article https://web.timecockpit.com/app/lists/entity/APP_Article
Management -> Billing -> Units APP_Unit https://web.timecockpit.com/app/lists/entity/APP_Unit
Management -> Billing -> Companies APP_Company https://web.timecockpit.com/app/lists/entity/APP_Company
Management -> Countries APP_Country https://web.timecockpit.com/app/lists/entity/APP_Country
Management -> Means of Transport APP_MeansOfTransport https://web.timecockpit.com/app/lists/entity/APP_MeansOfTransport
Management -> Global Settings APP_GlobalSettings https://web.timecockpit.com/app/forms/entity/APP_GlobalSettings
Management -> Timesheet Templates APP_TimesheetTemplate https://web.timecockpit.com/app/lists/entity/APP_TimesheetTemplate
Management -> Template Queries APP_TemplateQuery https://web.timecockpit.com/app/lists/entity/APP_TemplateQuery
Management -> Import Definitions APP_DefaultImportDefinitionList https://web.timecockpit.com/app/lists/APP_DefaultImportDefinitionList
User -> User Details APP_UserDetail https://web.timecockpit.com/app/lists/entity/APP_UserDetail
User -> Weekly Hours of Work APP_WeeklyHoursOfWork https://web.timecockpit.com/app/lists/entity/APP_WeeklyHoursOfWork
User -> Departments APP_Department https://web.timecockpit.com/app/lists/entity/APP_Department
User -> Legal Holiday Calendars APP_LegalHolidayCalendar https://web.timecockpit.com/app/lists/entity/APP_LegalHolidayCalendar
User -> Legal Holidays APP_LegalHoliday https://web.timecockpit.com/app/lists/entity/APP_LegalHoliday
User -> Vacation APP_Vacation https://web.timecockpit.com/app/lists/entity/APP_Vacation
User -> Vacation Entitlement APP_VacationEntitlement https://web.timecockpit.com/app/lists/entity/APP_VacationEntitlement
User -> Vacation per Effective Date APP_VacationPerEffectiveDateList https://web.timecockpit.com/app/lists/APP_VacationPerEffectiveDateList
User -> Sick Leave APP_SickLeave https://web.timecockpit.com/app/lists/entity/APP_SickLeave
User -> Compensatory Time APP_CompensatoryTime https://web.timecockpit.com/app/lists/entity/APP_CompensatoryTime
User -> Working Time Weights APP_WorkingTimeWeight https://web.timecockpit.com/app/lists/entity/APP_WorkingTimeWeight
User -> Overtime Corrections APP_OvertimeCorrection https://web.timecockpit.com/app/lists/entity/APP_OvertimeCorrection
User -> Overtime per Effective Date APP_OvertimePerEffectiveDateList https://web.timecockpit.com/app/lists/APP_OvertimePerEffectiveDateList
User -> Target-Actual Hours Comparison APP_TargetActualHoursComparisonList https://web.timecockpit.com/app/lists/APP_TargetActualHoursComparisonList
User -> Time Report APP_DefaultTimeReportList https://web.timecockpit.com/app/lists/APP_DefaultTimeReportList
User -> Home Office Overview APP_HomeOfficeOverviewList https://web.timecockpit.com/app/lists/APP_HomeOfficeOverviewList
User -> Working Time Limits APP_WorkingTimeLimit https://web.timecockpit.com/app/lists/entity/APP_WorkingTimeLimit
User -> Working Time Violations APP_DefaultWorkingTimeViolationList https://web.timecockpit.com/app/lists/APP_DefaultWorkingTimeViolationList
User -> Add Roles APP_UserRole https://web.timecockpit.com/app/lists/entity/APP_UserRole
User -> Assign Roles APP_UserDetailRole https://web.timecockpit.com/app/lists/entity/APP_UserDetailRole

Common Access Scenarios by Role

BillingAdmin Workflow

Available Navigation:

  • Management -> Billing -> Invoices, Unbilled Timesheets, Budgetary Control of Projects, Articles, Units, Companies
  • Read access to all timesheets and projects

Typical Tasks:

  1. Open Unbilled Timesheets
  2. Create invoices from billable timesheets
  3. Manage Invoices
  4. Review Budgetary Control of Projects

HumanResourcesAdmin Workflow

Available Navigation:

  • User -> User Details, Weekly Hours of Work, Departments, Legal Holidays
  • User -> Vacation, Sick Leave, Compensatory Time
  • User -> Working Time Limits, Working Time Weights

Typical Tasks:

  1. Manage User Details
  2. Configure Weekly Hours of Work
  3. Review Vacation requests
  4. Set up Working Time Limits

ProjectManager Workflow

Available Navigation:

  • Management -> Billing -> Budgetary Control of Projects and Budgetary Control of Tasks for assigned projects
  • Management -> Projects and Tasks for assigned projects

Typical Tasks:

  1. Update Projects and Tasks
  2. Monitor Budgetary Control of Projects
  3. Review project-related timesheets

DepartmentLead Workflow

Available Navigation:

  • User -> Vacation, Sick Leave, and Compensatory Time for department employees
  • User -> Time Report, Overtime Corrections, and Overtime per Effective Date for department employees

Typical Tasks:

  1. Approve Vacation requests
  2. Review Time Report
  3. Monitor team absences and overtime

This documentation is based on the production navigation configuration and data model exported on February 9, 2026.