Absence Calendar

The Absence Calendar list combines vacation, sick leave, and compensatory time entries in one calendar-oriented list. It is especially useful for pending approvals and cross-user visibility.

Typical Audience

This list is typically relevant for:

  • employees who check their own pending requests
  • Department Leads who review approvals in their departments
  • HR Admins who review absences across users
  • Standard deeplink: https://web.timecockpit.com/app/lists/APP_DefaultAbsenceTimeCalendarList
  • Note: this list is used by absence and approval workflows, but it is not a dedicated main-menu entry in the standard navigation configuration.

Standard Filters

Filter Technical Reference Meaning
From @BeginTime Start of the calendar interval
To @EndTime End of the calendar interval
User @UserDetail Limits the list to one user
Department @Department Limits the list to one department
Show All Users @ShowAllUsers HR-only option to widen the result
Show Only Pending List @ShowOnlyPendingList Internal mode used to focus on pending requests

Columns

Column Technical Reference Meaning How the Value Is Determined
Category PendingAbsenceType Pending category of the row Set to categories such as own pending requests or pending team approvals
Department DepartmentName Department of the absent user Taken from the user's department
User UserDetailName, UserDetailUuid User shown in the row Display value of the user detail
Absence AbsenceTypeDisplayName Friendly name of the absence type Derived from the absence entity and adjusted for special vacation
Description AbsenceDescription Description of the absence Shown directly if the current user is allowed to see it; otherwise the row is generalized
Begin BeginTime Start of the absence Taken from the absence record and formatted as day or date/time
End EndTime End of the absence Taken from the absence record and formatted as day or date/time
Approved Approved Approval state visible in the list Derived from the absence record and approval configuration
Approve APP_ApproveAbsenceAction Standard approval action Visible for pending team approvals
Reject APP_RejectAbsenceAction Standard rejection action Visible for pending team approvals

Notes

  • The list merges three absence types: vacation, sick leave, and compensatory time.
  • Visibility depends on the current user's role, department scope, and whether the row belongs to the current user.
  • If a viewer is not allowed to see details, the list can generalize the absence text.