Office 365 Integration

Connect time cockpit with your Office 365 account to display Outlook appointments and sent emails directly in your time sheet calendar, providing a holistic view of your workday.

Tip

Want to streamline your time tracking? Office 365 integration helps you track time more accurately by syncing your calendar and emails. Learn more about time tracking integrations.

Overview

Office 365 integration brings your Microsoft 365 data into time cockpit:

Calendar Appointments:

  • View Outlook appointments alongside timesheet entries
  • Transform appointments into billable time entries with one click
  • See meeting schedules while tracking time

Sent Emails:

  • Display sent emails from Outlook in your calendar
  • Identify client communication and activities
  • Reference email threads when creating time entries

Benefits:

  • ✅ Reduce manual time entry (convert appointments to timesheets)
  • ✅ Improve accuracy (see what you actually did during the day)
  • ✅ Capture all activities (meetings, emails, focused work)
  • ✅ Context for retroactive time tracking

Supported Office 365 Services

Microsoft Outlook Online (web-based)

  • ✅ Calendar appointments
  • ✅ Sent emails
  • ✅ OAuth authentication

Microsoft Outlook Desktop (via Office 365 sync)

  • ✅ Calendar sync through Office 365 online
  • ✅ Email sync through Office 365 online

Requirements:

  • Active Office 365 / Microsoft 365 subscription
  • Web browser access to time cockpit (web.timecockpit.com)
  • Office 365 account credentials
Note

The integration connects to Office 365 cloud services. If you use a standalone Outlook installation without Office 365, this integration is not available.

Configuring Office 365 Integration

Step 1: Enable Office 365 Features

  1. Open Time Sheet Calendar in time cockpit
  2. Click Settings (gear icon or settings button)
  3. Enable the following options:
    • ☑ Show Office 365 calendar items
    • ☑ Show Office 365 sent mails
  4. Click Save or Apply

Enable Office 365 Settings

Step 2: Sign In to Office 365

  1. In the time cockpit toolbar, click Sign In (Office 365 login button)
  2. Office 365 login window opens (may open in background - use Alt+Tab to find it)
  3. Enter your Office 365 email address
  4. Enter your Office 365 password
  5. Approve the permission request:
    • Time cockpit requests read access to:
      • Your calendar
      • Your sent emails
    • Click Accept or Allow
  6. Login window closes automatically upon success

Office 365 Login

Note

The OAuth login may open in a background tab or window. If you don't see the login prompt immediately, check your open windows (Alt+Tab on Windows, Cmd+Tab on Mac).

Step 3: Refresh to Load Data

  1. Click Refresh button in time cockpit toolbar
  2. Wait for data to load (may take 10-30 seconds depending on calendar size)
  3. Outlook appointments and emails now appear in your calendar

Office 365 Data Loaded

Using Office 365 Data in Time Tracking

Viewing Appointments in Calendar

Appointments appear in calendar:

  • Displayed alongside timesheet entries
  • Different visual style (may be slightly transparent or different color)
  • Show appointment time, title, location
  • Cannot be edited in time cockpit (read-only)

Calendar views:

  • Day View: See hourly schedule with appointments
  • Week View: Overview of meetings throughout week
  • Month View: High-level view of appointment distribution

Converting Appointments to Timesheet Entries

Transform an Outlook appointment into a billable time entry:

Quick Conversion:

  1. Double-click the appointment in your calendar
  2. Time cockpit creates a new timesheet entry with:
    • ✓ Start time (from appointment)
    • ✓ End time (from appointment)
    • ✓ Description (from appointment title)
    • ✓ Location (if in appointment)
  3. Complete the entry by adding:
    • Project/Task (required for billing)
    • Additional notes or details
    • Mark as billable (if applicable)
  4. Click Save

Use cases:

  • Convert client meetings to billable time
  • Log internal meetings to correct projects
  • Track travel time from calendar events
  • Capture conference calls and webinars

Convert Appointment to Entry

Viewing Sent Emails

Sent emails appear in calendar:

  • Timeline view shows when emails were sent
  • Email subject displayed
  • Helps reconstruct what you worked on

Using email data for time tracking:

  • Reference point: "I emailed client at 2pm, so I worked on their project from 1-3pm"
  • Activity indicator: Bursts of emails = active work on topic
  • Client communication: Count as billable time for some clients
  • Retroactive tracking: Fill in gaps by reviewing email activity

Creating entries from emails:

  1. See sent email in calendar (e.g., "Proposal sent to Acme Corp")
  2. Click to create new time entry for that timeframe
  3. Enter project: Acme Corp
  4. Description: "Prepared and sent project proposal"
  5. Save

Security & Privacy

Permissions Requested

Time cockpit requests read-only access:

  • ✓ Read calendar appointments
  • ✓ Read sent emails
  • ✗ Cannot send emails on your behalf
  • ✗ Cannot modify or delete appointments
  • ✗ Cannot access email content (only metadata: subject, time, recipients)

Data Storage

  • Calendar and email data is not stored on time cockpit servers
  • Data is fetched on-demand when you refresh
  • Only timesheet entries you create are stored in time cockpit
  • Appointments and emails remain in Office 365

Revoking Access

To disconnect time cockpit from Office 365:

  1. Navigate to Office 365 Account Settings
  2. Find "Time Cockpit" in connected apps list
  3. Click Remove or Revoke Access
  4. Confirm removal

Time cockpit will no longer display appointments or emails.

Troubleshooting

Appointments Not Showing

Problem: Enabled Office 365 but don't see appointments

Solutions:

  1. Verify sign-in: Check that you're logged in (look for Office 365 icon/status)
  2. Click Refresh: Manually refresh to fetch latest data
  3. Check date range: Ensure calendar is viewing dates with appointments
  4. Verify calendar has events: Log into Office 365 web (outlook.office.com) to confirm appointments exist
  5. Re-authenticate: Sign out and sign back in to Office 365 in time cockpit

Login Window Not Appearing

Problem: Clicked "Sign In" but no login window appears

Solutions:

  1. Check background windows: Press Alt+Tab (Windows) or Cmd+Tab (Mac) to find popup
  2. Check browser popup blocker: Allow popups for web.timecockpit.com
  3. Try different browser: Some browsers block OAuth popups
  4. Clear browser cache: Clear cache and cookies, try again

Emails Not Displaying

Problem: Appointments show but emails don't

Solutions:

  1. Verify "Show Office 365 sent mails" is enabled in Settings
  2. Check date range: Emails only show for dates you're viewing
  3. Confirm emails were sent: Log into Outlook web to verify sent emails exist in that timeframe
  4. Permission issue: Re-authenticate to Office 365 to ensure email read permission granted

Performance/Slow Loading

Problem: Calendar loads slowly after enabling Office 365

Solutions:

  1. Large calendar: If you have 1000s of appointments, initial load takes longer
  2. Network speed: Slow internet = slow Office 365 data fetch
  3. Disable if not needed: Turn off Office 365 integration when not actively using it
  4. Use day view: Day view loads less data than week/month

Comparison: Office 365 vs. Local Outlook

Feature Office 365 Integration Local Outlook (Desktop Only)
Calendar sync ✅ Yes (via Office 365 cloud) ⚠️ Limited (desktop client only)
Email sync ✅ Yes (sent emails) ⚠️ Limited
Authentication OAuth (secure, passwordless) N/A
Works in web client ✅ Yes ❌ No (desktop only)
Works on mobile ✅ Yes ❌ No
Requires subscription Yes (Office 365/M365) No (but desktop client only)

Recommendation: Use Office 365 integration for best experience, especially if using web client or mobile.

Time Tracking

Other Integrations

Mobile & Access

See Also

FAQs:

Website Resources:

For Office 365 integration support, contact support@timecockpit.com or see the User FAQ.